WPA Annual General Meeting - Agenda

Date: Saturday, 15 June 2019
Time: 10:00 am
Venue: Kapiti Pétanque Club, Aorangi Road, Paraparaumu

  1. Welcome
  2. Apologies
  3. Confirmation of Minutes of 2018 Annual General Meeting held on Saturday, 16 June 2018
  4. President’s Report
  5. Financial Report
  6. Tournament Subcommittee Report (196kB)
  7. Election of Officers
  8. Appointments
  9. Setting of Affiliation Fees

    That affiliation fees for the 2019-20 year be:

    Payment of affiliation fees to be paid on Club membership as at 31 August 2019, by 15 September 2019

    Proposed by Michael Rocks, Treasurer.

  10. Tournament Entry Fees

    Note: Some of these items may need to be reviewed based on other proposals.

    1. Two day tournaments
      • Regional Singles - $20 per player
      • Regional Doubles - $40 per team
      • Regional Triples - $60 per team
    2. One day tournaments
      • Regional Mixed Doubles - $20 per team
      • Regional Senior Doubles - $20 per team
      • Regional Women’s Singles - $10 per player
      • Women’s Doubles - $20 per team
      • Women’s Triples - $30 per team
      • WPA Open Triples - $30 per team
    3. Club tournaments
      • Champion of Champions Singles - $0
      • Champion of Champions Doubles - $0
      • Champion of Champions Triples - $0
      • Inter-club (assuming 4 player teams) - $40
      • Jacques Cochonnet - $0

      4. Proposed by Michael Rocks, Treasurer.

    4. Payments/Re-imbursements
      • WPA Committee meeting room hire - $30 per meeting
      • WPA Tournament terrain hire
        • Less than or equal to 30 participants - $40 per day
        • Between 31 and 60 participants - $80 per day
        • Between 61 and 90 participants - $120 per day
        • Over 90 participants - To be negotiated
        • Inter-region matches - $80 per day
        • Representative squad training - $30 per day
      • Non-playing Umpire - $30 per day
      • Non-playing SCorer - $30 per day
      • Regional Coach
        • Inter-region match - $30 per playing day
        • Representative squad training day - 30c/km travel allowance up to $100 per training day. Limited to 5 training days per year.

      Proposed by Michael Rocks, Treasurer.

    5. Return of Accumulated Funds

      That the WPA return a sum of $1,000 to each of the affiliated clubs.

      The WPA has over $20,000 in various bank accounts. As agreement on what this money could be spent on has not been achieved, it is felt that the clubs themselves could make better use of it.

    6. Asset Stocktake

      Would players/clubs please arrange for the trophies and equipment to be brought to the Annual General Meeting for inspection.

    7. General Business
      1. Increase in Tournament Allowance, proposed by Horowhenua Pétanque (94kB)
      2. Vote on Membership applications by Bay View and HBLTS, proposed by Khandallah Pétanque
      3. Trophy Allocations, Claire Bradburn (199kB)
      4. Coaching Grants, proposed by Claire Bradburn (177kB)
      5. Reimbursement of expenses
      6. Surplus Funds PNZ (Kant) Coaching
      7. Future WPA meeting dates

    Noeline Corley
    Secretary