WPA Committee Meeting held on Thursday 17 August 2010
at the Kapiti Pétanque Club at 7:00 pm

Club Delegates

• Hataitai - Margret Fleck
• Horowhenua - Carleen Fitzgerald
• Kapiti - Kevin McFadgen
• Khandallah - Michael Rocks
• Manawatu - Apology received
• Masterton - Graeme Morris
• Otaki - Apology received
• Park Avenue - Apology received
• Silverstream - Claire Bradburn
• Upper Hutt - Colleen Horton
• Wanganui East - Richard Turfrey
• Windy Hills- No representative

Present

Bob Horton (Upper Hutt), Gwen Hill (Umpires), Dave Wilmshurst (Upper Hutt).

Aplogies

Brian Frampton, Margaret Mordecai (Otaki), Dirk Winnie (Park Avenue), Cath Hughes (Manawatu), Tommy Werry (Park Avenue).

WPA Secretary position

Colleen Horton (Upper Hutt) to be appointed. Nominated - Margret Fleck, seconded - Claire Bradburn. Carried.

Previous Minutes

The minutes of the previous meeting held 3rd June 2010 were taken as read. Approved – C Bradburn/G Hill.

Matters Arising

• Decision to use PNZ grant to purchase sets of boules for Juniors. Need to notify PNZ of what the grant is to be used for. Colleen to send letter.
• Need to seek funding from Trusts for purchase of Junior to be used in school tournaments. Wairarapa are running training for children. Other clubs could do likewise. Suggestion that we try for more than six sets. MOTION – That WPA applies for funding from trusts for 12 sets of petanque boules for junior use. Graeme/Claire. Carried.
• Regional Awards – Certificates no yet issued. Process being developed to produce new certificates. Need to contact a printer. There will be a charge for original set-up. Michael to investigate costs and report back. Claire to arrange catch-up for those still waiting.

Correspondence

Outward Correspondence

Card sent to Ann Shields on passing of her husband. – Reply card received

Inward Correspondence

Notification from PNZ that National championships tournaments will be held only in Auckland Central, Wellington or Christchurch. Those in Wellington will only be at either Park Avenue or Kapiti.

Treasurer's Report

Michael provided update of current finances.

Accounts payable

• Reimbursement of airfare to Richard for Christine Taylor's visit
• Payment to A1 Embroidery
• Purchase of stamps

Moved for approval – Michael. Seconded Richard. Carried

Carry over of three items from committee meeting dated 16th April 2009.

1. That payments made from the Representative Grants account be made at the end of the financial year.
2. That the allocation of Representative Grants be 60% Regional and 40% International.
3. That grant applications be made for the provision of Regional team uniforms.

Motion put by Michael. Seconded by Margret. Carried.

Graeme explained the fund for Players cooperative. Each rep is inputting money to build up a fund for travel to National tournaments and International events. Organized by Graeme and Dirk Winnie. Money collected and held by Helen-Mary Foley and administered by her and Jan McHardy.

Umpire's Report

Umpire's training weekend is 25th and 26th September at Kapiti.

Umpire's reports to the WPA are currently being sent to PNZ. Discussion held re need for these reports. What do we do with them? Could the Forum be used for discussing issues or problems? Gwen to ask Umpires to register on the Forum. Gwen also to check with PNZ re need to forward forms to them.

Tournament Subcommittee

Meeting set down for Wed. 18th August. Report to come out after that meeting, sent out and placed on Forum.

Strategic Plan

No progress made yet. Richard to organize meeting of Strategic Planning subcommittee. Day and time to be advised.

A suggestion was made that Clubs should advise local papers of upcoming events and post results there also.

General Business

A college Pétanque competition has been planned for 14th September in Wellington area. Entry forms have been issued to local colleges.

Next meeting to be held Thursday 28th October 2010 at Kapiti. 7pm start.

Meeting closed 9:00 pm.