WPA Committee Meeting held on Thursday 16 February 2006 at the Silverstream Pétanque Club

Present

Michael Rocks (Chair), Brian Smith (Treasurer)
Hataitai - Gerald Bryan, Maureen Wood
Horowhenua - no representative
Kapiti - Kath Alison, Kaye Alison, Graham Hooper, Jan McHardy
Khandallah - Elizabeth Rocks
Levin - no representative
Manawatu - see apologies
Masterton - Graeme Morris
Otaki -Robert Wilde, Shirley Wilde
Park Avenue - see apologies
Silverstream - Claire Bradburn
Upper Hutt - Alison Zuppicich
Windy Hills - no representative

Apologies

Claire Bradburn (Silverstream), Graeme Morris (Masterton), Diane Fletcher, Barbara Nicholls (Park Avenue).
Accepted

Minutes of Previous Meeting

The minutes of the previous meeting were taken as read. All in favour.

Matters arising

Tea, coffee, milk and sugar for the WPA Open Triples were donated.

Correspondence

Inwards

• PNZ - Affiliation invoice, Notice of AGM
• Horowhenua - Proxy voting instructions for Winter competition vote
• Park Avenue - Proxy voting instructions for Winter competition vote

Outwards

• WPA member clubs - Minutes, Invoices
• Known clubs - WPA Open Triples entry forms
• Invoice to Moet-Hennessy

Moved that the Inwards correspondence be received and the Outwards correspondence be confirmed. Carried.

Reports

Brian Smith presented the financial statement. Only one payment had been made since the start of the financial year.

Events debrief

WPA Open Triples

Sixteen teams entered with only one player from outside the region taking part. With the change in timing for the National Doubles, a new date will need to be found for the Open Triples. The new committee needs to look at the issue of prize-money, as it has not attracted much outside support for the event.

Pétanque Hui

A number of members took the opportunity to ask questions about how the WPA operates.

Upcoming events

Regional Triples

Park Avenue and Kapiti to let Michael know by next week if they are interested in hosting the regional triples.

Event Calendar

• On Sunday 2 April, weather permitting; there will be a lunchtime picnic at the Avalon Park terrain. Contact Gerald Bryan for further details.
• Silverstream are looking to hold a Triples event. Date and format to be decided.

PNZ Report

• The Annual General Meeting will be held in Wellington on Saturday 25 March. CEO Graeme Morris is stepping down at the AGM.
• Michael will suggest to the PNZ meeting that a Hui be held prior to each national championship as a means of improving communication between the members and the Executive/Council.
• The Horowhenua club will be the host for the 2006 Trans Tasman matches.
• Claire Bradburn raised the issue of inconsistent application of the rules. Perhaps the PNZ could look at publishing some guidelines on interpretation.

General Business

Winter Doubles

That the Winter Doubles be removed from the 2006 calendar. Moved Margret Fleck

The vote was:
For (2)- Kapiti, Otaki;
Against (7) - Hataitai, Horowhenua (proxy, with conditions), Khandallah, Masterton, Park Avenue (proxy), Silverstream, Upper Hutt;
No votes received (3) - Levin, Manawatu, Windy Hills

The motion was defeated.

Website Coordinator

Margret Fleck has stepped down as website coordinator. A replacement is needed.

PNZ Affiliation fees

That the Regional Delegate be instructed to vote against any increase in PNZ affiliation fees greater than 10% per annum. Moved Kapiti

This motion was submitted too late to be discussed at the Annual General Meeting. Michael advised that it would be placed on the Agenda for the May meeting and that discussion be held over until then because clubs did not receive sufficient time to consider this proposal.

Graham Hooper expressed concern that this would be after the PNZ AGM. Michael advised that he was unaware of any proposals to change the PNZ affiliation fee. Invoices for the 2006 fee had already been sent out and there was no change.

Meeting Room hire

That the WPA Treasurer be instructed to meet with the Silverstream club and agree on a suitable fee for hosting the Committee meetings. Moved: Michael Rocks.

Unlike regional tournaments, Silverstream receive nothing for hosting these meetings and as Claire advised, the person opening the clubrooms also paid for the biscuits.

Michael felt that it was time that the WPA contributed something towards the cost of hosting the meetings.

The motion was carried.

There being no further business the meeting closed at 8:37 p.m.