WPA Committee Meeting held on Thursday 17 November 2005 at the Silverstream Pétanque Club

Present

Michael Rocks (Chair), Brian Smith (Treasurer)
Hataitai - Margret Fleck, Maureen Wood
Horowhenua - no representative
Kapiti - Kath Alison, Kaye Alison, Graham Hooper, Beverley Mason
Khandallah - Elizabeth Rocks, Roy Zeier
Levin - no representative
Manawatu - no representative
Masterton - Alison Priddle, Ralph Priddle
Otaki - Gary Brunton, Bob Wilde
Park Avenue - see apologies
Silverstream - Barry Sarney
Upper Hutt - Fran Beach, Alison Zuppicich
Windy Hills - no representative

Apologies

Claire Bradburn (Silverstream), Graeme Morris (Masterton), Diane Fletcher, Barbara Nicholls (Park Avenue). Accepted

Minutes of The Previous Meeting

The minutes of the previous meeting were taken as read. All in favour.

Matters arising

Corrections to previous minutes - Tournament debrief should read Winter Doubles not WPA Doubles. Shirley Nesbitt should be Shirley Nesbitt-Miller.

There were no matters arising.

Correspondence

Inwards

• Gayle Page - The Clash - various
• Graham Hooper - Copy of letter to PNZ re Affiliation fees.
• Hazel Styler - The Clash
• PNZ - Trans Tasman 2006

Outwards

• Gayle Page - The Clash - various
• Hawke's Bay - Inter-region match
• Hazel Styler - Canterbury - re The Clash
• Manawatu Petanque - availability of terrain
• Sport Wellington - The Clash
• WPA member clubs - Minutes, The Clash teams, Inter-club, Regional Seniors' Championship, World Championship Travel fund

Moved that the Inwards correspondence be received and the Outwards correspondence be confirmed. Carried.

Reports

Brian Smith presented the financial statement. Tournament income for the year is now in. The Clash expenses and WPA Open Triples expenses have yet to be received.

Events debrief

• Training Day - Held at Khandallah in August. Hataitai, Horowhenua, Kapiti, Park Avenue, Silverstream and Windy Hills attended. The session outlined what was being done in Auckland for the World Championship team. Representatives were to go back to their clubs and decide how to use the material.
• Regional Singles - Held at Kapiti, won by Neil Dykes.
• Regional Doubles - Held at Park Avenue, won by Brian Smith and Dirk Winnie
• Regional Seniors' - Eighteen teams took part in the inaugural event held at Kapiti. It was won by Terry Dawson and Rex Hayes.
• Inter-club - The first round of two matches was held at Park Avenue.

Upcoming events

• Open Triples - 16 teams taking part. The WPA will supply tea and coffee.
• Champion of Champions tournaments. After some discussion it was agreed that the:
  • Singles will be held at Upper Hutt on Sunday 19 February
  • Triples will be held at Silverstream on Saturday 25 March
  • Doubles will be held at Hataitai on Sunday 26 March
• Women's Singles - After some discussion about whether anyone would play in it, after this year's event was cancelled due to lack of numbers, it was agreed that Kapiti would host the event on Sunday 23 April. It was now up to the women of the region to support the event if they wished it to continue.

Event Calendar

• Upper Hutt Swiss Doubles is scheduled for Sunday 12 February 2006
• The Trans Tasman match is now scheduled for 13/14 May (previously Anzac weekend)

PNZ Report

• The PNZ Council met in August and a decision was made to move the Singles to the second weekend in October and the Doubles to the second weekend in November. The intention is to avoid having national tournaments on holiday weekends, where it is often difficult to obtain accommodation in smaller centres.
• The Tournament hosting protocols are being reviewed. This will have an impact on the WPA as we are scheduled to host the National Singles in 2006.
• Changes to the PNZ affiliation fee. Apart from the intention to increase the fee, Wellington will be asked to fall into line with the rest of country where Clubs will affiliate to the PNZ through their Regional Association. This will have an impact on Hataitai.
• Brian updated the meeting on the status of the player suspensions following the Oceania Championships.

General Business

Winter Doubles

That the Winter Doubles be removed from the 2006 calendar. Moved Margret Fleck

The vote was:
For - Kapiti, Masterton, Otaki, Upper Hutt;
Against - Hataitai, Khandallah, Silverstream.
No votes received - Horowhenua, Levin, Manawatu, Park Avenue

The motion was carried.

If the previous motion does not gain a majority vote: That the WPA will run a Winter Competition for one playing day per month for four months from May to August 2006. Moved Brian Smith.

Withdrawn

Trans-Tasman match

That the WPA investigates staging the Trans-Tasman match in 2006.

Michael is to write to PNZ Secretary advising that Wellington has four potential venues for the Trans-Tasman match - Clareville, Kapiti, Levin and Park Avenue.

Club reports

Kapiti

Additional lights are going in, these will cover 16 pistes. Working with a Stroke group as part of their rehabilitation. Wednesday evening sessions being run to encourage younger members.

Hataitai

Doing their best to stay afloat.

Khandallah

Ran a corporate event for Moet-Hennessy which resulted in a $400 donation to the WPA. Running monthly training sessions for Khandallah, Hataitai and Windy Hills players.

Silverstream

New members out number losses, gardens are struggling in the dry spell, good social club.

Otaki

Eight new members have joined after flyers had been put up around town. Now have over 30 members.

Upper Hutt

Five new members joined following an advert in the local A-Z book. New shelter erected which has a sign. Still have problems with cyclists.

Masterton

Business House event has started. Ran sessions for Carterton school groups. Will be doing something for Sport Wairarapa in January.

Annual General Meeting

Reminder that the AGM will be held on 16 February 2006.

• A President is required. Note that it is not a requirement that the President runs tournaments, just ensures that they take place.
• A Secretary is required
• Brian is happy to remain as Treasurer
• Michael is happy to remain as PNZ Regional Councillor

Start thinking now about filling the vacancies.

Pétanque Hui

Michael raised the idea of holding a hui prior to the AGM to allow the members to have their say on what they want to happen in the Wellington region.

There being no further business the meeting closed at 9:27 p.m.