Minutes of Wellington Pétanque Association Committee Meeting 15 August 2002

Present

Brian Smith, Ian Baine, Brenda Dykes, Neil Dykes, John Beard, Lindsay Skinner, Ralph Priddle, David Page, Beverley Mason, Gwen Hill, Fran Beach, Maureen Wood, Graeme Morris, Elizabeth Rocks, Michael Rocks, Roy Zeier, Louise Sligo

Apologies

Gerard Pinguet, Barrie and Ngaere Sinclair, Tim Lovell-Smith

Minutes 20 June 2002

Minutes of 20 June 2002 be accepted. Moved: Brian Smith Seconded: Ralph Priddle

Matters Arising

The teams from the Wellington and Rotorua regions are to be congratulated on their success in qualifying for the Oceania Championships. They leave on 31.8.02 and with the good wishes of all. In addition, the Palmerston North/Manawatu Club is to be thanked for its well organised motivational and training day in preparation for the Oceania event.

Correspondence

Inwards

• From Fay Doyle - an acknowledgement which was circulated.

Outwards

• To Sport Wellington advising change of secretarial address and confirming their information will be shown on the NZPA website.
• To the Doyle family. Expressing our condolences on the passing of Ken Doyle.

Reports

Financial Report

Bank a/c @ 13.8.02 $2,514.54 General Fund $1,989.54 Travel Fund $525.00
Moved: Neil Dykes, Seconded: Brian Smith

WPA

Contributions to Wellington Players in the Oceania Championships

Brian had circulated to all clubs two motions.

1. That the WPA donate from the Travel Fund $200 to each player from the Wellington Region competing at Oceania. The result was that 6 clubs supported the motion; 1 was against; 1 unclear and 1 suggested an alternative.
2. That the WPA donate the fees from the Doubles Tournament to the players. 7 clubs in favour and 1 against.

Both motions were passed so Wellington players would each receive $200 plus the Doubles entry fee.

Agreed henceforth, protocols in respect of the travel fund should be put in place.

Club Champion of Champions event

Gwen Hill had advised Fay Doyle that Hataitai and Porirua Clubs suggested that this event be named to commemorate Ken Doyle. Brian Smith wondered if the naming should be held in abeyance until it can be assured that this event will remain an ongoing one.

It was resolved by the committee that Ken's name will attach to something bound to continue.

Is the WPA meeting its objectives?

Continuation of discussion.

• Problems in decision making become apparent when it is not practical to call on the full committee. For example, in matters of promotion, sponsorship and tournaments.
• A PNZ Coaching programme is being set up for Regional and National application.
• Brian suggests that a small executive and 3 or 4 members be established for day to day administration and decision making. This complemented by a 3 monthly committee meeting. Sub-committees for such purposes as tournaments, promotion. Fees would continue to be set by AGM.
• The committee supported the development of this idea. Brian would like to see it in effect in 2003.
• Coaching is becoming a more important feature in sports generally.
• Liz Rocks made mention of Hataitai steps to promote and foster petanque by encouraging and sharing with new members. Other clubs with similar practices also to be commended.
• The Training Day format arranged by Khandallah could be taken elsewhere. Brenda would like to see Regional training days set aside and included in the 2003 calendar.

The Clash

• 15 different sports taking part (Wellington vs Canterbury).
• WPA received late notice of petanque inclusion.
• Attractive proposition and it is backed by major sponsors.
• Whereas the Wellington team has been made up of members from several clubs, the Christchurch team is from just one club.
• Daphne Hendrie has located suitable t-shirts and these will be purchased.
• Apart from giving petanque good publicity, it also provides an opportunity for more intermediate range players to enjoy extra competition.
• Anticipate a qualifying tournament for return visit next year.

General Business

NZPA

• Graeme Morris reported on a fruitful NZPA meeting. Moves to establish a structure of 5 associations plus a central one. Coaches etc. so a uniform direction is followed nationwide.
• Matter of trans-Tasman coach/arbiter to be discussed - Grenoble. Plus the possibility of a future trans-Tasman series.
• The team for the World Championships lacks funding. Application to various trusts has been made, but outcomes take time. There has been a substantial drop in club donations. 2 significant donations have been received. No PNZ funds go to the World Championships - players raise their own funds. Room to discuss this policy as NZPA has over 1000 club members.
• Mention was made of Terry Holt's work in umpiring and risk management.
• The World body is looking to conduct the World Championships every second year.
• A fundraising committee set up to assist securing a visit by an international coach and this could prove a source of funding.
• The Oceania Championships will be played in New Zealand in 2004 and PNZ will not be contributing money towards it.
• Funding for the magazine has been made possible thanks to Masterton United Travel and the magazine is an aid to attracting sponsorship.
• 2004 marks the 10th anniversary for Petanque New Zealand.
• Next year the Nationals will be: Triples in Auckland, Doubles at Rotorua and Singles at Bay View.

Calendar Update

• Alterations necessary due to World Champs scheduled for July 2003 in Switzerland. Brian Smith has arranged these through to April 2003. Subject to final confirmafion.
• WPA Triples scheduled for 1 and 2 February
• Masterton (Wairarapa Building Society) Triples on 1 and 2 March. (See enclosed draft).
• Michael Rocks advised 3rd attempt to hold Upper Hutt Swiss Doubles will be on 24 November.

Other

• Brian noted how the calendar is filling and thinks it is time to consider Inter-Club as a proper League - teams system. Each club can make up one or more teams (may be divisional) of six. Advantages of the concept means smaller clubs can be utilised and more involved with matches played on "home and away" basis. Links to coaching and player development. Interciub at present has become time consuming.
• The proposed Team/League concept should be without entry fee and Michael and Brian will work on the system.
• Beverley Mason asked if there was to be recognition for having new players participate in the Winter League. Michael said this will be addressed.
• Trophies to be named after Peter Berrill and Ken Doyle will be made in 2003.
• Clubs were requested to remind their members to take care of their language on pistes - but notably to desist using the objectionable F word.
• 53 entries for the Peugot National Singles to be held at Park Avenue.
• Brenda Dykes offered the congratulations of all to Roy Zeier for winning the WPA Singles Championship.
• Lindsay Skinner, from experience, highly recommends Agenda Agencies for any publicity or fundraising.