Pétanque Wellington - Tournament/Event Host Protocols

These protocols apply to all tournaments organised by the WPA.

WPA tournaments are of necessity played on individual club terrains, and in exchange for the Tournament Hosting payment that the WPA pays the individual club it expects the club to provide facilities to the following minimum standards.

The host club may, of course, provide extra facilities as it sees fit providing that they do not interfere with the running of the tournament.

Note: It may be necessary to vary the following conditions for certain events/venues. These shall be the subject of negotiation between the host club and the Tournament Organiser. In no case are these conditions intended to prevent a club from hosting events appropriate to its facilities.

Organisation

Normally the organisation of the tournament, including playing dates and times, format, prizes etc. will be handled completely by the WPA.

Notice

The WPA will advise the hosting club of attending numbers and how many pistes are required to run the tournament.

The host club shall provide a person to be on the score table to take results and be a time keeper for games.

The Tournament Organiser will contact the host club to see who is available.

Acceptance

The agreement of a member club to host a WPA tournament indicates acceptance of these conditions.

Availability

The hosting club will ensure that the terrain is available for Regional play on the due date and that any local club play will not interfere with the Regional competition.

That the terrains be available for practice the preceding afternoon of the tournament.

Terrain

1. The available terrain must be large enough to accommodate a sufficient number of pistes appropriate to the tournament as determined by the Tournament Organiser.
2. The terrain must be clearly marked to ensure that individual pistes can be easily identified.
3. String dividing lines must be secured down so that players can safely use the terrain without the danger of tripping, etc.

Facilities to be provided

1. Separate male and female toilets.
2. Either permanent or temporary shelter to be available in case of inclement weather.
3. Tables for registration, result sheets and display of prizes.
4. Drinking water, tea and coffee.
5. Scoreboards for all games.

Note: The supply of Morning/Afternoon teas is at the discretion of the hosts.

Tournament Allocation

The Tournament Sub-Committee will ask for applications to host events based on the expected number of participants.

The tournament allocation criteria are as follows:

• Period of time since the club last hosted a tournament
• Geographical location of the applicant club in relation to the expected tournament entrants.
• The applicant club having suitable playing and hosting facilities for the tournament applied for.

Note: In the case where a club has been selected to host a National Championship then it will be expected to host the equivalent Regional Championship.

Tournament Hosting Payments

Tournament Hosting Amounts are set each year at the WPA Annual General Meeting.

The amounts for 2021-22 are:

Payments to Clubs

• Less than or equal to 30 participants - $40 per day
• Between 31 and 60 participants - $80 per day
• Between 60 and 90 participants - $120 per day
• Over 90 participants - To be negioated
• Inter-region matches - $80 per day
• Representative squad training - $30 per day

Payments to Individuals

• Scorer - $30 per day