Kevin McFadgen
Kaye Alison (Kapiti), Bob Horton (Upper Hutt), Thelma Massey (Horowhenua), June Cody (Kapiti).
Hataitai Club, Graeme Morris
Kevin welcomed all to the meeting
The minutes of the previous meeting held 29 August 2013 were taken as read. Acceptance proposed by Kevin Mc Fadgen, seconded Margaret Mordecai, agreed by all.
None
Michael Rocks reported that the organisation is in a good financial position. The report could not be prepared as the bank statement had only just been received for the month. Membership numbers were given as: 1 Life member, 371 full members and 1 junior member.
Kevin McFadgen moved that the verbal report be accepted, seconded by Kath Alison, agreed by all.
Presented by Claire Bradburn.
Since the last meeting the following tournaments have been played:
By the start of the WPA Singles tournament 5 players had withdrawn due to illness or other reasons reducing the field to 29 + 3 for day two. A person was found to play on day one so that there wouldn’t be a bye.
It was wet and due to excessive water on the terrain a break of an hour was called in the hope that the water level would drop and more rounds could be completed. This did happen and with the goodwill of players and the umpire all 5 rounds were able to be finished.
Rain was forecast for the second day. 8 players withdrew reducing the non-qualifying section from an anticipated field of 21 at the close of entries to 10 on the day. There were a couple of light showers otherwise it was a fine day. The 8 that withdrew missed a great day’s play.
There were 28 entries received (same number as entered in 2012) plus an additional 2 teams entered the day two part of the tournament. One team from day one advised they did not want to play on the Sunday.
After taking into account that the number of teams was the same as last year when we took 16 teams through to the championship I consulted with Claire Bradburn and Kevin McFadgen. It was decided that we would do the same as the previous year and take 16 through. The reason was that if we took 8 teams there were less than one third of the teams able to continue in the championship and the day 2 tournament would have a massive 22 teams playing in the day two tournament.
Several people asked why we had done this and most of those that did ask seemed to accept the decision.
The situation with regard to the number of teams we take through is a difficult one. On the one hand we want to make it hard for teams from the start but if we had 22 teams playing in the day 2 tournament we would have had to split into perhaps 4 or 5 divisions (pools) or play 5 random drawn games and have the teams with the best win/loss ratio and best points forwinning the day two tournament with teams only playing a quarter of the entries.
One way around this in the future would be to play the day two part of the tournament under a Swiss Draw system. Even with 22 teams entered we could have (after 5 games) found a day two tournament winner.
I understand that many people were not happy with playing the equivalent of 7 games (rounds) in the Bowl. I agree (in hindsight) that it was too many and I apologise for this. I believe the remedy for future tournaments is the Swiss Draw as stated above.
No umpire’s representative present, however it was decided that we need to increase the number of umpires currently available and Clubs are to canvass members for possible candidates.
This relates only to the three Inter-Regional tournaments.
Claire Bradburn moved that the proposal be accepted, seconded by Margaret Mordecai. Carried.
Part 1 is the decision to have a recognised uniform. This will consist of a shirt, jacket and cap. Kevin moved that the proposal be accepted, seconded by Kath Alison.
Part 2 is related to the raising of funds for uniform purchase whether it is from the WPA or from requests to Trusts. If it is found that funding is unavailable, the onus will fall on individuals as to whether or not they wish to purchase. Kevin moved that the proposal be accepted, seconded by Claire Bradburn. Carried.
Proposal moved by Kevin, seconded by Margaret Mordecai. Carried.
Proposal moved by Kevin, seconded by Claire. Carried.
At least 1 training session will be held prior to each tournament though given the geographical spread of players throughout the region one may be completed in a series of hub regional pods where players within the area will train.
Proposal moved by Kevin, seconded by Margaret Mordecai. Carried.
The Regional Selector/Coach will decide on the appropriate venue for each tournament hosted by the Wellington Region after discussion with clubs.
Proposal moved by Kevin, seconded by Michael Rocks. Carried.
The representative programme should be set by the Regional Selector/Coach no later than 31st March each year after discussion with the other regions involved in the representative programme. The programme will be placed on the WPA playing calendar.
Proposal moved by Kevin, seconded by Margaret Mordecai. Carried.
Michael queried the name of the tournament to replace the Tri-Star. (Bataille Regionale) Most people do not know how to pronounce the name so if the purchase of the new trophy has not yet happened ,could there be a discussion for a more recognisable name preferably in English. Kevin is to check with Graeme Morris to see where the trophy is currently at.
Future meeting dates are as follows: 13 February 2014, 10 April 2014, 12 June 2014.
The agenda is to be sent out 3 weeks prior to the meeting.
All items of general business need to be accompanied by a paper which can be discussed by Clubs prior to the meeting and a proxy should be appointed for those Clubs unable to attend. Please notify the Secretary who your appointed proxy will be.
Meeting closed at 9:15 pm
Colleen Horton