Minutes of Wellington Pétanque Association Committee Meeting 11 December 2003

Present

Michael Rocks, Brian Smith, Ian Baine, Neil Dykes, Lindsay Skinner, Fay Doyle, Kath Alison, Fran Beach, Maureen Wood, Ralph Priddle, Graeme Morris, Claire Bradburn, Louise Sligo.

Apologies

Barbara Nicholls, Margaret Fleck, John Beard, Roy Zeier, Barrie and Ngaere Sinclair.

Minuytes of Previous Meeting

Minutes of 16 October 2003 be accepted. Moved: Michael Rocks. Carried.

Matters Arising

There were no matters arising.

Correspondence

Inwards

• Clubs participating in Wellington - Hawke’s Bay inter-region match on 7.12.03
• Philip Williams, Williams & Adams Suzuki, information on and thanks for support of Wellington Open Triples.
• All Clubs re. WPA delegate on P.N.Z.

Outwards

• None

That the Inwards correspondence be received and the Outwards correspondence be confirmed. Moved: M Rocks. Carried

Treasurer's Report

Brian Smith presented a statement of the financial position as at 31.12.03 reflecting a loss of approximately $800.00 Proposed a write-off of surplus badges. Main expenses in travel subsidies; tournament shirts etc. Shortfall resulted from Open Triples.

Summary of the 2003 Budget was distributed.

Raises likely need to address affiliation and/or entry fees. Indications that a tournament entry fee increase would be favoured.

Moved by Michael Rocks that the Financial Report be accepted: Seconded by Ian Baine.

WPA Tournament Review

The Open Triples was run at a loss. WPA had agreed to underwrite to $500 and deficit in the order of $300. Fay Doyle queried whether a cash sponsorship had been expected. Michael replied the actual position emerged nearer the starting date for the tournament. Graeme Morris asked if there had been feedback on lack of participation from teams outside the region. Auckland had told of conflict with their own events. Graeme felt concept worth persevering - possible need to seek some money sponsorship. May be a sub-committee to prepare for next time.

Inter-region match vs. Hawkes Bay held at Palmerston North with trophy to Wellington. Positively enjoyed by the participants. Likely to be repeated in 2004.

Future Events

• Calendar for 2004 distributed.
• Includes WPA Memorial event. First suggested by Dirk Winnie to remember members who have passed on and who contributed to the sport. To take the form of an informal and sociable time without fee. On 25.1.04 (at Kapiti?)
• Dates for Champion of Champions struck. (21 Feb Singles at Porirua; 6 March Doubles at Hataitai; 13 March Triples at Silverstream)
• 7 March for Women’s Singles Park Avenue
• Fay asked if format would be spelt out in advance. Agreed.
• Baine Trophy scheduled for 31.10.04 and to be included in the calendar.
• WPA AGM to be held on 26 February.

General Business

PNZ Report

• Graeme Morris told of proposed Pétanque diary for 2005 - collaboration between Ian Baker and Bernadette.
• Mooted idea of holding all 3 National Championships in one week at a time when weather is more settled. Outlined pros and cons for this. Would not be considered to come into effect before 2005. Need to seek feedback and noting aspects as organisation, time, cost and endurance that would be involved.
• Options being looked at for means of communication with all clubs and since Brenda Dykes' retirement from 7 years with the magazine. Possible is a newsletter sent on a monthly basis.
• SPARC has moved Pétanque to Level 3 and a meeting arranged with Barbara Whittington, Brian and Graeme re. funds for coaching. Much good work is happening in junior coaching and efforts at co-ordination. Need seen for a Publicity Officer.
• New PNZ structure will have 5 regional representatives from which National Council and Executive will come.
• See Michael's letter sent with agenda for details. Set down for the AGM. Feedback and nominations are required at least by the end of January.
• Fran Beach nominated Michael Rocks and this was seconded by Brian Smith. Neil Dykes and Maureen Wood stated that Margaret Fleck may be interested. Nominations received will be circulated and for vote. Maureen Wood moved that all nominations be in by 31.12.03.
• Emphasised that Brian, Barbara and Graeme do not have roles that permit any policy making or voting rights.
• Examples of PNZ Tossing Coin displayed and 10th Anniversary logo.

PNZ Strategic Plan

Clubs have copies of these and need to uncover them to consider. Michael believes this plan will become a standing item for all future meetings.

National Doubles

The National Doubles will be held at Kapiti and it is the task of the WPA to ensure it will be a first class event. Some query as to the merits of limiting entries at National level.

WPA Constitution review

PNZ constitution requires a regional delegate. No need seen to change WPA rules at this stage.

Other

2004 Calendar has been completed.

Lindsay Skinner raised the matter of timing of all affiliation fees.

Wishing you all the best in Season's Greetings and for peace and Pétanque in 2004